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Gusto · ADP Run · QBO Payroll · 941 filings · W-2 & 1099 · Your approval before every run

Offshore payroll for CPA firms — your clients’ payroll runs correctly, every pay period, without it becoming your problem.

payroll has more compliance requirements than any other accounting function. missed 941 deadlines, incorrect W-2s, and multi-state payroll errors create problems for your CPA firm that go well beyond the payroll run itself. our offshore payroll team handles the full cycle for your clients — setup, processing, tax filings, and year-end. you review and approve before each run. nothing is submitted without your sign-off.

Book a discovery call Full payroll service →
Why offshore payroll works for CPA firms

Three ways CPA firms handle client payroll — and why offshore wins on volume.

Your CPAs do it
Using your existing CPA team
Payroll is time-intensive for work that doesn’t justify CPA billing rates
Multi-state compliance requires constant monitoring for clients with distributed employees
Payroll volume during busy periods competes directly with higher-value work
Errors fall on your firm — with no dedicated payroll resource to own the function
Full control, single point of responsibility
Refer out to a payroll bureau
Third-party payroll service bureau
Your client has a direct relationship with the bureau — not with your firm
Payroll data is outside your environment — harder to integrate with bookkeeping
Journal entry import is often manual and error-prone
You lose the payroll fee — which could have been your revenue
No payroll work for your team
Offshore payroll through us
Handled offshore, billed through your firm
Payroll stays under your firm’s umbrella — it’s your service, we’re your production
Works in your clients’ existing platforms — Gusto, ADP, QBO Payroll
Journal entries posted to QBO or Xero automatically — no manual import
Your approval required before every single run — nothing runs without sign-off
Full compliance calendar maintained — 941, 940, W-2, 1099, multi-state
White-label — your clients never know we’re involved
What we handle

Full-cycle payroll. every step. every pay period.

we handle every step of the payroll cycle for your clients’ employee and contractor base — from setup through year-end filings. you receive a pre-approval summary before each run. nothing is submitted without your sign-off.

Book a discovery call
01
Employee and contractor setup
new employees and contractors added to the payroll platform with correct classification, withholding elections, and direct deposit details. new hire reporting filed with the state within required timelines.
02
Pay run preparation and approval
gross-to-net calculations for every pay period. deductions applied in the correct priority order. payroll register prepared and sent to you for review and approval before any payment is processed. nothing runs without your sign-off.
03
941 and tax deposit compliance
Form 941 prepared and filed quarterly. federal and state tax deposits made on schedule. FUTA (Form 940) filed annually. deposit deadlines tracked proactively — no missed filings, no penalties.
04
Multi-state compliance
state income tax withholding, SUI filings, and state-specific compliance for clients with employees in multiple states. new state nexus obligations flagged before the first payroll runs in that state.
05
W-2 and 1099-NEC year-end
all W-2s and 1099-NEC forms prepared and filed before the January 31 deadline. electronic filing where applicable. corrections handled promptly.
06
Post-payroll reconciliation
payroll journal entries posted to QBO or Xero same day. payroll accounts reconciled. payroll reports archived and available for your review.
The approval step
Your sign-off before every run. non-negotiable.

every payroll run goes through the same approval step: we prepare the payroll register, send it to you for review, and wait for your sign-off before submitting. this is not optional and it cannot be bypassed. nothing is submitted to the payroll platform without your explicit approval.

this matters because payroll errors that go out are significantly harder to correct than payroll errors that are caught before submission. the approval step is the point in the process where your professional judgment protects your clients — and your firm.

the register is delivered to you at least 24 hours before the pay date. if you have questions about any line item, you ask before approval, not after. our payroll team responds to queries on the same business day.

Pay cycle workflow
1
You send payroll inputs — hours, bonuses, any employee changes for the period. received by agreed cut-off (2 business days before pay date).
2
We prepare the payroll register — gross-to-net for every employee, deductions verified, withholdings computed.
3
You review and approve. nothing runs without your sign-off. approval by email or platform workflow — your choice.
4
Payroll submitted — direct deposits processed. tax deposits made. journal entries posted to QBO or Xero same day.
5
Post-payroll confirmation — deposit confirmation and payroll summary sent to you. ready for your records.
Compliance coverage

Every compliance requirement tracked. nothing missed.

we maintain a compliance calendar for every client — every deadline, every filing, every state. nothing is left to memory.

Federal payroll filings
Form 941 quarterly. Form 940 annual FUTA. FICA calculations and federal tax deposits made on schedule — semi-weekly or monthly depending on the client’s deposit schedule.
Multi-state compliance
state income tax withholding and SUI filings in every state where your clients have employees. new state obligations flagged as they arise — before the first payroll runs in that state.
W-2 and 1099-NEC year-end
all W-2s and 1099s prepared and filed before the January 31 deadline. electronic filing where applicable. corrections handled at no additional charge.
New hire reporting
federal and state new hire reporting completed within required timelines. I-9 documentation tracked. no missed new hire reports.
Garnishments and deductions
child support garnishments, wage levies, and voluntary deduction management. handled correctly in accordance with federal and state priority rules.
Compliance calendar
every deposit deadline, filing date, and state-specific requirement tracked proactively. you receive advance notice before every deadline — nothing arrives as a surprise.
Common questions

Payroll outsourcing — the specifics.

Related pages
Full service
Payroll processing — full service detail including UK PAYE
Small business
Offshore payroll for small businesses — platform-specific detail
Bookkeeping
Bookkeeping — payroll journal entries integrated into monthly close

Your clients’ payroll handled correctly. your approval before every run.

book a call and tell us your clients’ payroll platforms and employee count. we’ll confirm scope and what the first pay cycle looks like.

Book a discovery call

Or email accounting@nimblechapps.finance