Employees · Contractors · 941 filings · W-2 & 1099 · Multi-state · Gusto · ADP · QBO Payroll
Offshore Small Business Payroll — processed correctly, filed on time, every pay period.
small business payroll looks simple until it isn’t. a missed 941 deposit, an incorrect withholding, a late W-2 — each creates a compliance problem your clients didn’t hire you to deal with and you didn’t hire anyone to prevent. our offshore payroll team handles the full payroll cycle for your CPA firm’s small business clients — setup, processing, tax filings, and year-end — so your team approves and reviews, not prepares from scratch every pay period.
Payroll platforms
The platforms your small business clients are already using.
we work in the platform your client is already on. no migration, no new software, no retraining your client.
Primary platform
Gusto
the most widely used payroll platform for small businesses. full-cycle payroll, automated tax filings, W-2 and 1099 generation, and contractor payment management. QBO and Xero sync built in.
Employee and contractor setup
Automated federal and state tax filings
W-2 and 1099-NEC generation
Direct deposit processing
QBO and Xero sync
Common platform
ADP Run
preferred by small businesses with more complex payroll needs — multi-state employees, garnishments, and union deductions. widely used across manufacturing, construction, and professional services clients.
Multi-state payroll compliance
Garnishment processing
Workers’ compensation integration
Detailed payroll reporting
General ledger export for QBO
QBO ecosystem
QBO Payroll
tightly integrated with QuickBooks Online — payroll journal entries post automatically without manual import. the natural choice for clients already on QBO. also handles contractor 1099s within the QBO environment.
Native QBO integration — no import step
Federal and state tax filings
Same-day and next-day direct deposit
1099 contractor management
Health benefits and deduction management
What we handle
Full-cycle payroll — from employee setup to year-end filings.
every step covered as standard. nothing requires a separate request.
Employee and contractor setup
new employees and contractors added to the payroll system with correct classification, tax withholding elections, and direct deposit details. I-9 and W-4 documentation tracked. new hire reporting filed with the state.
Pay run processing
gross-to-net calculations for every pay period. regular wages, overtime, bonuses, commissions, and PTO payouts calculated. deductions applied in the correct priority order — pre-tax benefits, garnishments, post-tax deductions. payroll register prepared for your approval before submission.
941 and tax deposit compliance
Form 941 prepared and filed quarterly. federal and state tax deposits made on schedule — semi-weekly or monthly depending on deposit schedule. FUTA (Form 940) filed annually. no missed deposits, no late filing penalties.
Multi-state compliance
state income tax withholding, state unemployment insurance (SUI) filings, and state-specific compliance for clients with employees in multiple states. nexus awareness — we flag when a new employee location creates a new state filing obligation before the first payroll runs.
W-2 and 1099-NEC year-end
all W-2s prepared and filed before the January 31 deadline. 1099-NEC for all contractors paid $600 or more in the year. electronic filing where applicable. corrections handled promptly if issues arise.
Garnishments and deductions
child support garnishments, wage levies, and voluntary deduction management. handled correctly in accordance with federal and state priority rules. garnishment notices responded to promptly with correct withholding amounts.
The payroll cycle
Five steps every pay period. your approval is step three.
nothing is submitted without your explicit sign-off. the approval step is non-negotiable on every cycle.
Step 01
Data collection and verification
hours, commissions, bonuses, and any changes to employee records collected and verified before processing begins. missing data flagged immediately — not discovered after the fact.
Step 02
Payroll calculation and review
gross-to-net calculations run. tax withholdings computed. deductions applied in correct priority order. a pre-approval payroll register prepared and sent to you before any payments are processed.
Step 03
Your approval
you review the payroll register and approve before submission. nothing is submitted without your explicit sign-off. the approval step is non-negotiable on every cycle.
Step 04
Payment processing and filing
direct deposits initiated. payslips distributed. tax deposits made to appropriate authorities. compliance filings submitted within required deadlines.
Step 05
Post-payroll reconciliation
payroll accounts reconciled in your clients’ accounting system. journal entries posted to QBO or Xero. payroll reports archived and available for your review at any time.
What you receive
Every deliverable. every pay period. nothing outstanding.
Per-period deliverables
Payroll register for your review and approval before each run
Tax deposit confirmation with amounts and dates
Payroll journal entries posted to QBO or Xero
941 quarterly filing confirmation
W-2 and 1099-NEC packages at year-end
Proactive flags for new state nexus, garnishment notices, or compliance changes
How the pay cycle works
Bi-weekly, semi-monthly, or monthly — we match your clients’ existing schedule.
1
You send us the payroll inputs — hours, any bonuses or changes for the period. inputs sent by agreed cut-off (typically 2 business days before pay date).
2
We prepare the payroll register — gross-to-net for every employee, deductions verified, tax withholdings computed.
3
You review and approve — nothing runs without your sign-off. approval sent via email confirmation or through the platform’s approval workflow.
4
Payroll is submitted and journal entries posted — direct deposits processed, payroll accounts reconciled in QBO or Xero same day.
Also available
Full payroll service
Need UK payroll or a more complete payroll service overview?
our full payroll service page covers US and UK payroll, the complete compliance framework, and how payroll integrates with bookkeeping and tax preparation. if your CPA firm has UK-based clients, the UK PAYE service is documented there.
Small business payroll off your plate. filed correctly every period.
book a call and tell us which payroll platform your clients use and their pay frequency. we’ll confirm scope and what the first pay cycle looks like.
Book a discovery callOr email accounting@nimblechapps.finance
