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Home/Industries/Automotive
Floorplan reconciliation · F&I reporting · Parts & service · Multi-rooftop · DMS integration

Offshore Automotive Accounting for CPA Firms.

automotive dealership accounting is one of the most specialised accounting niches in the CPA world. floorplan liability reconciliation, F&I income tracking, used vehicle accounting, parts and service department separation, and multi-rooftop consolidation — the complexity is specific, and it requires accountants who understand how a dealership operates, not just how to run ageneral ledger. our offshore accountants handle dealership accounting for CPA firms serving automotive clients, giving your firm the capacity to serve this niche profitably.

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Why dealership accounting is different

Floorplan liability, departmental separation, and DMS data — three things general bookkeeping gets wrong.

dealership accounting isn’t general ledger accounting with a few extra accounts. it has a fundamentally different structure — floorplan liability that changes daily, five distinct profit centres, and financial data that originates in a dealer management system, not in QBO or Xero.

Floorplan is the largest liability on a dealership’s balance sheet — and it moves daily
every new vehicle on the lot is financed through a floorplan line. curtailments, payoffs, and interest accruals happen continuously. a floorplan reconciliation error doesn’t stay small — it compounds with every unit sold and every payment made.
F&I income is the highest-margin department — and the most complex to account for
Finance and Insurance income includes reserve income, product income (GAP, credit life, warranty), and chargeback adjustments. reserve income is often recognised on a different basis than product income. chargebacks require prior-period adjustments. a bookkeeper who doesn’t understand F&Iwill misstate the dealership’s most profitable department.
Financial data originates in the DMS — not in the accounting software
CDK Global and Reynolds & Reynoldsproduce the financial data your clients’ books are built from. an offshore accountant who doesn’t know what a DMS is can’t work with dealership data effectively. we do.
DMS integration — the differentiator
most offshore accounting firms have never heard of CDK or Reynolds & Reynolds. we work with financial exports from both systems regularly.
CDK Global
the most widely used DMS in North America. financial exports reconciled and posted into QBO or Xero monthly. general ledger data, departmental trial balances, and inventory reports all handled.
Reynolds & Reynolds
common at franchise dealerships. monthly financial statements and departmental reports exported, reconciled, and posted into the accounting system.
How it works
we don’t require direct DMS access — we work with the financial exports your clients already produce. no changes to their existing workflow.
no DMS access required from your clients. no changes to their existing workflow. we work with what they already produce.
Full service scope

Every dealership accounting function your CPA firm’s automotive clients require.

01
Floorplan reconciliation
floorplan liability reconciled to manufacturer or lender statements monthly. new vehicle inventory tracked against the floorplan. curtailments and payoffs recorded. floorplan interest expense allocated correctly.
02
F&I income reporting
Finance and Insurance department income recorded and categorised — reserve income, product income (GAP, warranty, credit life), and chargeback adjustments. F&I income reconciled against F&I department reports monthly.
03
Used vehicle accounting
used vehicle inventory maintained at cost. reconditioning costs tracked and capitalised. gains and losses on vehicle sales recorded. aged unit identification for management reporting.
04
Parts and service department
parts department inventory and cost of sales maintained separately from service department. labour cost allocation documented. warranty receivables tracked and reconciled to manufacturer statements.
05
New vehicle department
new vehicle inventory reconciled to manufacturer pack data. dealer-installed accessories tracked and capitalised. holdback and floor plan assistance recorded correctly.
06
Multi-rooftop consolidation
for dealer groups with multiple franchises or locations, individual rooftop books maintained and consolidated. intercompany eliminations applied. group-level reporting prepared monthly.
Departmental P&L

Five departments. five separate P&Ls. one consolidated result.

a dealership that can’t see departmental profitability can’t manage its most important performance levers. we prepare the departmental P&L that gives your clients that visibility — monthly, not just at year-end.

New vehicles
Front-end gross + holdback + floorplan assistance
Used vehicles
Front-end gross + reconditioning + aged unit tracking
Finance & Insurance
Reserve income + product income + chargeback adjustments
Parts
Inventory cost of sales + obsolescence + counter sales
Service
Labour gross + technician productivity + warranty receivables
What you receive

Dealer books closed. departments reconciled. your CPAs review.

Monthly floorplan reconciliation
F&I income report with reserve and product breakdowns
Departmental P&L — new vehicles, used vehicles, F&I, parts, service
Multi-rooftop consolidation with intercompany eliminations
Month-end close including all inventory adjustments
DMS and software
CDK Global
Reynolds & Reynolds
QuickBooks Online
Xero

we work with accounting data exported from CDK Global and Reynolds & Reynoldsdealer management systems, reconciled and posted into QBO or Xero. we don’t require direct DMS access — we work with the financial exports your clients already produce.

Other industries
ConstructionReal EstateHealthcareNonprofitsE-Commerce

Dealership accounting handled by people who know how dealerships work.

book a call and tell us your dealership client profile — single rooftop or dealer group, which DMS, and which accounting software. we’ll confirm scope and how the DMS export workflow operates.

Book a discovery call

Or email accounting@nimblechapps.finance