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Invoice processing · Vendor payments · AP aging · Dual approval · QBO · Xero · Sage

Offshore Accounts Payable for CPA Firms.

AP management is one of the most repetitive, volume-driven processes in any accounting engagement. invoices received, coded, matched to purchase orders, routed for approval, and released for payment — each step is rule-based and time-consuming but essential. errors in AP create downstream problems: duplicate payments, incorrect expense categorization, strained vendor relationships, and a balance sheet that doesn’t reflect reality. our offshore accountants manage the full AP cycle for your CPA firm’s clients, inside their existing software, with controls that catch errors before they become problems.

Book a discovery call Accounts receivable →
AP service at a glance
Invoice processingSame day
Three-way matchingStandard
Dual approval controlBuilt in
AP aging reportWeekly or monthly
Payment releaseAlways with you
What we handle

Full-cycle AP — from invoice receipt to payment batch.

every step of the AP cycle handled inside your clients’ existing software, with controls applied at each stage.

Invoice receipt and processing
invoices received via email, document capture tools, or direct entry. each invoice reviewed, assigned to the correct vendor, coded to the right expense account and cost center, and entered into the accounting system.
Three-way matching
for clients with purchase orders, invoices are matched to purchase orders and delivery receipts before posting. discrepancies flagged to you before the invoice is entered — not after payment has gone out.
Approval routing
invoices above agreed thresholds queued for your client’s approval before payment is scheduled. nothing above the approval threshold is released without sign-off from the authorized approver.
Payment processing support
payment batch preparation for your client’s review and release. bills marked as paid when confirmed by the client. payment timing managed to terms where specified (net 30, net 60, early payment discounts).
Vendor reconciliation
vendor statements reconciled against the AP ledger on a monthly basis. discrepancies identified and resolved. vendor queries handled through your firm or directly with the client depending on engagement structure.
AP aging report
AP aging prepared and delivered on the agreed schedule — weekly, bi-weekly, or monthly. aging buckets (current, 30, 60, 90+ days) reviewed and any items requiring attention flagged proactively.
Controls

AP is a high-risk area. the controls are structural, not procedural.

three controls applied on every AP engagement as standard — not on request.

Control one
Dual approval on new vendors.
new vendors are not added to the system without confirmation from an authorized approver. vendor bank detail changes follow the same protocol. this is the single most effective control against AP fraud and it adds no friction to normal invoice processing.
Control two
Complete audit trail on every transaction.
every transaction has a timestamped entry record, coding decision, and — where applicable — a matching reference. the audit trail is complete and available in your software at all times. nothing is processed without a traceable record.
Control three
Access limited to posting. payment release stays with you.
our access to your client’s system is at the accountant level — posting and reconciliation capability, not payment release. payment release always remains with the client or your CPA firm. we never have the ability to authorize or execute payments.
What you receive

AP current. vendors paid on time. nothing outstanding.

every deliverable listed below is included as standard — on every engagement, every month.

AP deliverables
AP ledger current and accurate at all times
AP aging report on agreed schedule
Flagged items communicated proactively — approval required, vendor discrepancies, duplicate invoices
Clean audit trail for all AP transactions
Software

Your clients’ existing software. no migration.

QuickBooks Online
Xero
Sage 50cloud

we work inside your clients’ existing accounting environment. no new platforms required.

Companion service
Offshore Accounts Receivable for CPA Firms
invoice generation, payment tracking, AR aging, and collections follow-up — the AR counterpart to this AP service.
View AR service
Related services

Part of a complete offshore bookkeeping engagement.

Bookkeeping
Full-service offshore bookkeeping for CPA firms
AP and AR as part of the complete monthly bookkeeping engagement — reconciliation, close, and reporting included.
Accounts receivable
Offshore accounts receivable for CPA firms
invoice generation, payment tracking, AR aging, and follow-up — the companion service to this AP page.
Month-end close
Offshore month-end close for CPA firms
AP review is one step in the full month-end close cycle — clean AP feeds into a clean close.

AP handled. vendors paid on time. your clients’ books accurate.

book a call and tell us your clients’ AP volume and software. we’ll confirm how the engagement works and what the controls look like for your specific client base.

Book a discovery call

Or email accounting@nimblechapps.finance