Gusto · ADP · QBO Payroll · Full-cycle · 941 filings · W-2 & 1099

Offshore payroll processing for CPA firms — your clients’ payroll runs on time, every pay period, without it becoming your problem.

payroll has more compliance requirements than any other accounting function. missed 941 deadlines, incorrect W-2s, and multi-state payroll errors create problems for your CPA firm that go well beyond the payroll run itself. our payroll team handles the full cycle — so you approve and review, not prepare and file from scratch.

Start a payroll engagement Full bookkeeping service →

GustoADP RunQBO PayrollForm 941W-2 & 1099Multi-state

Payroll platforms

The three platforms your CPA firm’s clients are most likely already using.

each platform has a different payout structure, tax filing workflow, and compliance feature set. our payroll team is trained on all three — we work in whichever one your client is already on. For firms with UK clients, see our full payroll service which extends to UK PAYE and RTI.

Primary platform

Gusto

the most widely used payroll platform for small businesses. full-cycle payroll, automated tax filings, W-2 and 1099 generation, and contractor payment management. Gusto's compliance calendar tracked proactively for every client.

Employee and contractor setup

Bi-weekly, semi-monthly, or monthly pay runs

Automated federal and state tax filings

W-2 and 1099 year-end generation

New hire reporting

ADP Run

ADP's small business payroll platform for clients with more complex payroll needs — garnishments, multiple pay rates, benefits deductions, and multi-state requirements.

Full-cycle payroll processing

Federal and state tax deposit management

Garnishment processing

Benefits deduction management

Year-end W-2 preparation

✓ QBO Payroll Certified

QuickBooks Online Payroll

Intuit's integrated payroll — seamless with QBO bookkeeping. payroll journal entries post directly to QBO, eliminating the manual import step that creates reconciliation gaps with third-party payroll providers.

Fully integrated with QBO books

Automatic payroll journal entries

Tax filings within QBO

W-2s generated directly in QBO

Payroll liability account auto-reconciliation

The payroll cycle

What happens every pay period — the same process, every time, no surprises.

a documented, repeatable process that runs the same way every cycle. your clients’ employees get paid correctly and on time. you approve before anything is processed. nothing runs without your explicit sign-off. Pair with our bookkeeping service so payroll journals post straight into the monthly close.

Dedicated staff model →

Data collection and verification

hours, commissions, bonuses, and any changes to employee records collected and verified before processing begins. missing data flagged immediately — not discovered after the fact.

Payroll calculation and pre-approval summary

gross-to-net calculations run. tax withholdings computed. deductions applied in correct priority order. a pre-approval summary sent to you before any payments are processed.

Your approval — nothing runs without it

you review the payroll register and approve before submission. nothing is submitted without your explicit sign-off. the approval step is non-negotiable on every cycle.

Payment processing and compliance filings

direct deposits initiated. payslips distributed. tax deposits made to appropriate authorities. compliance filings submitted within required deadlines.

Post-payroll reconciliation

payroll accounts reconciled in QBO, Xero, or your accounting system. journal entries posted. payroll reports archived and available for your review.

Full compliance scope

Every compliance obligation covered — not just the payroll run.

941

Form 941 quarterly filing

Employer's quarterly federal tax return filed on time every quarter. federal income tax, Social Security, and Medicare deposits tracked and reported.

940

Form 940 annual FUTA

Annual federal unemployment tax return filed by January 31. FUTA liability calculated and deposits made throughout the year where required.

W-2

W-2 year-end preparation

All employee W-2s prepared and filed before the January 31 deadline. electronic filing where applicable. corrections handled promptly if issues arise.

1099

1099-NEC preparation

1099-NEC for all contractors paid $600 or more in the year. filed with the IRS and copies distributed to contractors by January 31 deadline.

Also need UK payroll?

if your CPA firm has UK-based clients, our payroll service extends to UK PAYE — including RTI submissions, pension auto-enrolment, and P60 year-end returns. UK payroll is handled through Xero Payroll and BrightPay. the full UK payroll service is documented on our dedicated payroll page.

Full payroll service — US & UK

Payroll that runs without you chasing it.

Book a call and confirm which payroll platform your clients use. We'll walk through the full cycle and tell you what the first pay period looks like under our management.

Book a discovery call

Or email us directly at accounting@nimblechapps.finance — no forms, no bots.

Services

QBO & Xero bookkeeping — certified, accurate, on time

For CPA Firms

How a CPA firm adds a certified offshore accountant in 2 weeks

Industries

Real estate accounting — trust accounts, rent rolls, CAM reconciliations

Resources

The true cost of a local bookkeeper vs a certified offshore accountant

Company

Build your accounting career with a structured path to EA and CMA